Dashboards & Widgets

Dashboards & Widgets

1. What it is

The dashboard is every employee’s home page. When someone signs in or taps the home icon, the platform decides which dashboard they get and which widgets it shows, based on their group membership and role. Two admin pages control it:

• Admin → Dashboard Builder — where you compose dashboards and assign each one to a group.
• Admin → Widget Gallery — the catalog of every widget, where you switch widgets on or off for the whole business and create custom embed widgets.

How every card looks — its outline, shadow and spacing — is set once for the business in Brand & Theme Settings, not per dashboard.

Enablement: these are built-in admin pages, not a licensed app. Admins and super admins can use them.

What it is not: the Dashboard Builder does not change the admin sidebar. It only decides each audience’s home page and which apps that audience gets on its navigation rail.

2. Standing it up

The dashboard works with no configuration. Every business gets starter dashboards filled with default widgets. The steps below tailor it.

1. Go to Admin → Dashboard Builder. Every business has three starter dashboards: Default (the catch-all for everyone), All Admins and All Managers.

2. For each dashboard, drag widgets from the palette onto the canvas. The palette groups widgets as Platform, Core Apps and one section per enabled app. Pick the dashboard’s layout under Columns in the toolbar: 1 to 4 equal columns, Main + side (a wide main column beside a narrow one) or Side + main + side (a narrow column on each side of a wide main one). Each widget is one column wide, or Full, which puts it above the columns; widgets stack in their column with no gaps. On a narrow screen Side + main + side stacks both side columns beside the main one, and on a phone every widget is full width.

   The News Feed widget puts a feed on the dashboard, loading more as people scroll. It is one card with one list: company posts from Communications and the message boards of every workspace a person is in, together. The list leads with what needs you (a must-read waiting for your acknowledgement, a post that mentions you, a question sent to you as an expert), then what you have not read — company news first, then workspace posts — then a You’re caught up line and everything older by latest activity. A notice Communications is featuring leads whichever of those sections it falls in. Weekly and closeout recaps you have not read are folded into one row you can open. A switch under the header narrows the list to News, Workspaces or Unread. The ⋮ menu opens the Feed or the Message Boards page and has Mark all as read while something is unread; a must-read still waiting for an acknowledgement stays unread until it is acknowledged. People who can post see Compose. With only one of the two apps the card takes that feed’s name and the switch is All and Unread. The widget is offered only on Main + side and Side + main + side, where it fills the main column below any other widget there, and the side columns stay in view while people scroll. On a phone it is the last card, with the same single list and switch; recaps you have not read are one card that opens Message Boards. Every other layout keeps the three-row Latest Posts widget.

3. Click Save draft to store changes without affecting anyone. Click Publish to make the draft live. People only ever see the published layout.
4. To target a specific audience, click Add dashboard and choose a group. The new dashboard appears in the priority list above Default.
5. Drag dashboards to reorder them. Priority runs top to bottom (see §3). Default always stays last and cannot be deleted.
6. Anything everyone must see goes at the top of Home, not on a dashboard: book it as a Top of Home message from Communications (see §3).
7. Confirm with ⋮ → Preview as a person, which shows the dashboard one person resolves to.

Pairings that matter:

• A widget only appears when the app it depends on is enabled in Admin → Apps → All Apps. Adding Upcoming Shifts does nothing until the Shifts & Scheduling app is on.

3. How it fits together

Which dashboard a person gets

Each dashboard is tied to a group and has a priority position. The platform gives each person the first published dashboard, from the top, whose group they belong to. Everyone else gets Default. A person sees only that one dashboard’s published layout, filtered to the widgets their role and apps allow.

Starter layouts vs. layouts you arranged

The three starter dashboards are laid out automatically from the apps your business has. While nobody has saved a layout on one, it keeps itself current: enable a new app and its cards appear there for everyone.

Once an admin saves a layout on a dashboard, that layout is yours. When a new app is enabled later, its cards are added only to the dashboard’s draft, so nothing changes for people until you review and publish. Cards you removed are not added back. Dashboards you add yourself are never laid out automatically.

Draft, published, and unpublished changes

Every dashboard has two layouts. The draft is what you edit. The published layout is what people see. Editing a published dashboard parks the edit as “unpublished changes” until you publish again, so you can rearrange over several sessions without disturbing the live home page.

Top of Home (the Hero card is retired)

The old Hero card and the standing hero set in the Dashboard Builder are retired. A message everyone must see now shows at the top of Home itself — at the head of the Home briefing’s News, or as a banner above the dashboard when the briefing is off — so it is never a card you place on a dashboard.

A Top of Home message is booked from Communications. It reaches only the people in the message’s audience, one message at a time for any one person, for at most 7 days, and it always ends. A board that still carries the old Hero card shows nothing in that slot; the Widget Gallery’s sample says why.

Card style

Cards take their corners — and, on desktop, their spacing — from the Style chosen on Admin → General Settings → Brand & Theme — Classic or Bold. The style is business-wide: it applies to every card and dashboard widget on desktop, in dark mode and in the mobile app. There is no separate card style or density setting, and you cannot set a style per dashboard or per audience.

Widget categories

• Platform — always available, such as Quick Actions, App Launcher, More apps and Profile Summary. App Launcher shows each person’s other apps, including sign-in tiles; More apps shows the OneMango apps they have; Quick Actions holds the tiles they choose — see App Launcher & Sign-in Tiles.
• Core Apps — available when the matching core feature is on, such as Catch Me Up, Upcoming Shifts and Pending Approvals.
• Marketplace Apps — one or more per enabled app.

Each widget declares which roles can see it, which apps it depends on, and its default width.

Widget Gallery curation

The Widget Gallery is a business-wide on/off switch for individual widgets. Disabling a widget hides it everywhere — every dashboard, the mobile app, the builder palette and signage — without changing any layout. Re-enabling it restores every existing placement.

4. Running it

Booking a Top of Home message

1. In Communications, write the feed post or broadcast.
2. In its Where people see it card, choose Top of Home and set when it starts and ends (7 days at most).

Personal layouts

A dashboard can let the people who get it arrange it for themselves. It is off for every dashboard until you turn it on, one dashboard at a time.

With it on, a Customize this page link appears above the dashboard, at its right, on each person’s desktop home page. There they can drag cards into a different order, move a card between columns, and hide the cards they don’t need. Their arrangement is theirs alone. They cannot add cards, change a card’s width or change the columns, so the dashboard keeps the shape you gave it. The phone follows what a person saved on desktop; there is no customizing on the phone.

Your later changes still reach them:

• A card you add appears for everyone, including people who rearranged. It lands after the card it follows in your layout.
• A card you remove is removed for everyone.
• Reordering cards does not move them for people who arranged the dashboard themselves. Their own order wins.
• Changing the Columns puts everyone back on your layout.
• Turning personal layouts off shows your layout to everyone at once. People’s own arrangements are kept and return if you turn it back on.

Because a move you make may not reach everyone, anything every person must see belongs above the dashboard, in the Home briefing or a Top of Home banner. Those cannot be moved or hidden.

Experience preview shows a named person’s own arrangement and lists the cards they hid.

The composer offers Top of Home to every business — Home always has a top. The Communications app must be enabled, and the Top of Home slot must stay on in its Other places a message can appear settings.

Adding, copying or mirroring a dashboard

• Add dashboard — pick a group from the dropdown. Groups already backing a dashboard, and groups that need runtime details (such as location-radius groups), are not offered. A new dashboard starts as a draft with an empty canvas.
• Copy from — fills this dashboard’s draft from another dashboard. Replace makes an exact copy; Merge adds only the widgets not already present.
• Mirror — makes this dashboard show another’s published layout. A mirror is read-only; edit the source instead, or unlink the mirror to make it independent. Circular mirrors are blocked.
• Preview — a full-page rendering of the draft inside the real app layout.

Disabling or enabling widgets business-wide

1. Go to Admin → Widget Gallery. The Catalog tab lists every widget; filter it by Available, Disabled or Unavailable (its app is off).
2. Click Disable or Enable on a card, or select several cards and use the bulk bar. Bulk changes are capped at 200 widgets per request.
3. A disabled widget disappears from all dashboards and pickers. Layouts are left untouched, so re-enabling brings it back everywhere it was placed.

Creating custom widgets

• Embed widget — in the Widget Gallery, click New widget → Embed widget. Enter a name (up to 120 characters) and an HTTPS address, then choose an aspect ratio (16:9, 4:3, 1:1 or 3:1) or a fixed height of 200–1,200 px (default 400 px). Optionally set a zoom level (100%, 90%, 75% or 50%). The address cannot point to a MangoApps domain. There is no per-widget role list: who sees an embed is decided by which dashboards you place it on. A weekly check re-tests whether each embed can still be framed.
• Board widget — a Live Boards visualization, placed on a dashboard from the board editor: open the ⋮ menu on the visualization’s row and pick the dashboard under Place on dashboard (company admins only). It can read a Power Tables view, Recognition, coverage gaps or engagement data.
• Quick-add widget — created in the Power Tables app on a table; it captures one row from the dashboard.

Letting people rearrange a dashboard

1. In Admin → Dashboard Builder, open the dashboard’s tab.
2. Open the Dashboard actions menu (⋮) and choose Personal layouts….
3. Turn on People can rearrange this dashboard and click Save. It applies straight away; you do not need Save draft or Publish.

The same drawer shows how many people have their own layout of the dashboard. To put them all back on your layout, tick the reset box and click Save. This cannot be undone. A person can also go back on their own, with Reset to company layout in Customize this page.

After you publish a dashboard, the confirmation says how many people keep their own layout of it.

Custom widgets are archived, not deleted. An archived widget leaves every dashboard but keeps its placements; restoring it brings them back. Archived widgets are listed on the Custom Widgets tab.

5. Settings

Setting	Where	Default	What it changes
Widgets and order per dashboard	Admin → Dashboard Builder	Starter dashboards: laid out from your apps; added dashboards: empty	Which widgets people in that group see, and in what order
Columns	Dashboard Builder → Columns in the toolbar	Two columns	1 to 4 equal columns, Main + side, or Side + main + side
Widget width	Dashboard Builder → width control on the card	One column	One column wide, or Full (above the columns)
Recommended rail apps	Dashboard Builder → ⋮ → Recommended rail apps…	No picks, fill on	The apps that audience gets on its navigation rail after their own pins; with the fill on, switched-on apps fill the rest. The Default dashboard’s picks reach everyone without a group dashboard of their own
Personal layouts	Dashboard Builder → Dashboard actions (⋮) → Personal layouts…	Off	Whether the people who get this dashboard can reorder and hide its cards on their own home page
Style	Admin → General Settings → Brand & Theme → Style	Classic	How every card is drawn — corners, titles and icons, and spacing on desktop. Both keep a thin outline and a soft shadow: Classic has compact titles; Bold has large titles, rounder corners and, on desktop, roomier tiles
Widget on/off	Admin → Widget Gallery	All widgets on	Whether a widget appears anywhere in the business

Out-of-the-box defaults:

• A dashboard you add starts as a draft and must be published before anyone sees it.
• Only the Default dashboard is the catch-all.
• Nobody can rearrange a dashboard until you turn on Personal layouts for it.
• Cards look exactly as they always have until you choose Bold under Style and apply the theme.

6. More help

• Business profile and Brand & Theme — the rest of the theme settings, including colors, fonts and the sign-in page.
• Communications — composing messages, including Top of Home bookings.
• Live Boards and Power Tables — building board and quick-add widgets.
• Ask AI — the assistant answers questions about dashboards and widgets from these articles.