Ideas
Collect, vote on, and triage ideas through a configurable lifecycle — with RICE scoring, time-boxed campaigns, an audit log, and pipeline analytics.
Overview
Every lifecycle stage in Ideas carries a name an admin can rename or reorder anytime, and a category (Entry, Active, Implemented, Declined) that the funnel, implementation rate, and time-in-stage numbers key off. Rename "Planned" to "In Progress" two years in, and the reports built on it don't break.
Employees submit and discuss ideas in threaded comments; everyone upvotes. Reviewers prioritize with RICE scoring and a Value · Effort matrix, then move ideas through those stages: every move, score, and edit lands in a reviewer-facing audit log. Campaigns optionally group ideas around a theme and route them to a panel.
Reviewer panels are ordinary OneMango recipient groups, reusing the same audience and Inbox notifications used platform-wide. The Ask AI sidebar can look up ideas, submit, upvote, comment, score, or move one, with a confirmation before anything saves; AI can also expand rough notes into a full draft to review and post.
See how employee ideas get collected, upvoted, and discussed, then prioritized with RICE scoring and a Value · Effort matrix and tracked through lifecycle stages you define.
Highlights
Capabilities
Submit & discuss
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Post ideas with a description and file attachments
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"Draft with AI" expands your notes into a written idea
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Duplicate detection nudges similar existing ideas as you post
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Threaded discussion with replies on every idea
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@mention teammates in the discussion, with name typeahead
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Authors can edit or delete their own idea
Voting
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One vote per person per idea
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Admin setting for whether an upvote can be taken back
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Optional per-idea voting close date
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Searchable "see who upvoted" voter list
Review & prioritization
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RICE scoring — Reach × Impact × Confidence ÷ Effort
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Value · Effort prioritization matrix
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My Review Queue scoped to each reviewer's panel
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Reviewer panels tied to groups, with per-campaign override
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Sort and filter the queue by score, votes, stage, panel, or campaign
Lifecycle & pipeline
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Admin-configurable lifecycle stages — rename, reorder, recolor
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Stage categories drive Implemented / Declined metrics (no hardcoded stage IDs)
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Drag-to-move Kanban board view
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Grid, list, and board feed layouts
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Per-idea audit log of every stage move, score change, and edit
Campaigns
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Time-boxed idea campaigns around a focused theme
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Auto-derived campaign phase — scheduled, open, or closed
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Route a campaign's ideas to a dedicated reviewer panel
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AI-drafted campaign brief
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Audience gate for who can create campaigns
Analytics & reporting
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Stage funnel with implementation rate
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Real average time-in-stage, reconstructed from the audit trail
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Participation rate across active employees
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Monthly submission trend and top contributors
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Per-campaign performance (ideas and votes earned)
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Export the analytics dashboard to CSV
AI Agent
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Ask AI Ideas agent — search, list, and look up ideas, browse campaigns, your review queue (for review-panel members), and pipeline analytics (for the people allowed to see analytics)
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Ask AI can also submit an idea, upvote, comment, and (for review-panel members) score or move an idea to another stage — every write is shown as a confirmation before it saves
Administration & access
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Audience gate for who can post ideas
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Settings for Ideas admins; analytics and the ideas export open to the people you choose (Ideas admins by default)
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Email, in-app and push notifications for stage changes, ideas routed to a reviewer's panel, replies and @mentions, each with its own switch — plus an in-app and push summary, at most every 3 days, for reviewers of ideas waiting for a review panel score
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Bulk import ideas from a CSV or Excel file, with a downloadable template
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Export the current idea list — with your filters and sort — to CSV
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Ideas homepage widget — recent ideas with one-tap submit
Limits & Specs
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RICE formula: Reach × Impact × Confidence ÷ Effort
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Lifecycle stages per workspace: 2 to 10
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Discussion depth: One level of replies
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Analytics reporting range: All-time
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Submission-trend window: Last 6 months
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Voting: One vote per person per idea
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Mobile: Phone pages for the Ideas home, posting an idea, and each idea (upvote, comment, delete your own); the feed, campaigns and review stay on desktop
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Pricing: Licensed add-on — enabled per workspace by an admin
Use cases
Resources
FAQ
Ideas is a licensed add-on and is disabled by default. An admin enables it for your workspace from the Apps Marketplace; there's no automatic rollout.
By default every employee can post ideas, vote, and comment. Admins can restrict submission to a specific group in Settings, and campaign creation has its own audience setting. Voting and commenting are always open to all employees. Admins and reviewers are not exempt from the audience setting — if you restrict submission to a group, an admin outside that group cannot post either.
Reviewers score ideas with the RICE model (Reach × Impact × Confidence ÷ Effort). The Review Queue ranks by score and plots a Value · Effort matrix — value is Reach × Impact × Confidence — so the highest-value, lowest-effort ideas stand out. RICE scoring can be turned off if you'd rather rank purely by votes.
Yes. Admins define an ordered list of 2–10 lifecycle stages — renaming, reordering, and recoloring them. Each stage carries a category (Entry, Active, Implemented, Declined) that drives the outcome metrics, so renaming a stage never breaks reporting.
A campaign is an optional, time-boxed drive that groups ideas around a theme and routes them to a chosen reviewer panel. Its phase (scheduled, open, or closed) is derived from the start and close dates, and admins control who can create campaigns.
Surveys, polls, and ballots collect structured answers to questions you write, then close. Ideas is an open, ongoing pipeline: employees generate the options, everyone upvotes and discusses them in threaded conversation, and reviewers RICE-score and move them through stages that stay visible on the idea itself — with a notification each time, so contributors always know where their idea stands.
Yes. Every idea keeps a reviewer-facing audit log of each stage move (with the note), each score change, and each content edit, so there's a complete record of how an idea was triaged.
From the Ask AI sidebar, the Ideas agent can search and list ideas, look up an idea's details and RICE score, and browse campaigns — and pull up the review queue for review-panel members and pipeline analytics for the people allowed to see analytics (Ideas admins by default). It can also submit an idea, upvote or remove an upvote, comment, and, for review-panel members, score an idea or move it to another stage; every write shows a confirmation before it saves. An admin can turn the agent off per business.
Yes. On a phone, Ideas opens its own pages: the Ideas home with the top-voted and newest ideas, Post an Idea, and each idea's page, where people upvote, comment, edit or delete their own comments, and delete their own idea. The full feed, campaigns, the review queue and settings open the desktop pages.
