Work out the return on one employee platform

Seven savings, each with the research or customer figure behind it. Cash and returned time are counted apart, and you choose how much of the time to credit — a quarter by default, not all of it.

Employees

Everyone who would use it. A company subscription starts at 200.

New hires a year

Drives only the onboarding saving. Use your own figure.

Share who work without a desk

Every saving splits by this: someone without a desk does not lose a desk worker's search time.

Fully-loaded cost per employee hour

Salary, benefits and overhead. We publish no benchmark; your finance team has it.

Share of returned time that becomes real

Time back is cash only once it becomes output or a hire you skip. Set what your finance team accepts — even zero.

Which of these do you count? 7 of 7

Cash out of a budget line

Retired software licenses $150K A 100,000+ employee customer saved over $5M a year in licensing by consolidating into one platform — about $50 a head

IT time returned $38K Roughly one full-time IT person per ~5,000 employees, once implemented

Time given back

Less time in email 140K hrs Harvard Business Review: the average professional spends 2.6 hours a day on email; MangoApps reduces it by 20%

Faster to find information 250K hrs IDC: desk workers spend 14 hours a week searching, frontline about three; a modern intranet cuts it by 25-80% (the low end here)

Less duplicated work 281K hrs IDC: desk workers spend 10 hours a week on redundant tasks, frontline about two; open collaboration cuts it by 40%

Faster onboarding 18K hrs About 40 hours saved per new employee across the employee, their manager, HR and IT

Requests that route themselves 11K hrs Six hours a year per frontline employee, once requests are digital forms that route to the right person

Untick any you do not believe. The case should survive without the ones you would argue about.

3,000 employees — 1,200 at a desk, 1,800 without one — at $35 an hour

Cash saved a year

$188K

Licenses you stop paying for, and IT time you stop spending. This leaves a budget line.

Time returned a year

700K hrs

Worth $24.5M at your hourly figure — but only if it becomes output you sell or a hire you do not make.

Counting 25% of that time, the year returns $6.3M against a $1.4M subscription — 4.5× what it costs.

Cash alone covers 13% of the subscription. For the rest to pay for itself you would have to believe 5.0% of the time this page says you get back.

That is $2,104 per employee a year, against $468 of subscription.

What this arithmetic ignores

Cash and time are counted separately and never added into one number. Only the first two savings leave a budget line; the rest give hours back.
An hour returned is credited at the share you set, not at face value. At 100% this page would be claiming every recovered minute becomes money, which no finance team accepts.
The hourly figure is applied to the IT time too, so that saving is understated wherever IT costs more than an average employee.
It counts no implementation cost, no change management and no time spent learning the platform.
The subscription figure is list price for the whole employee bundle, before the volume, term and non-profit discounts a proposal applies.
This is arithmetic, not a quote.

You might also want What does another year of deciding cost? What are you paying for all of it?

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Taking this to a finance team?

We will go through your own numbers with you, and tell you which of the seven you should not count.

Work out the return on one employee platform

Taking this to a finance team?

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