Send, Sign, And Track Documents Without Leaving MangoApps
Upload a document, drag the signature fields into place, and send — signers get reminders, you get a per-event audit trail and a signing certificate, and each envelope draws on your suite's credits.
See E-Signature In Action
Send documents for electronic signature with a drag-and-drop field placement editor, multi-signer routing with automatic reminders, and a per-event audit trail plus a signing certificate (on by default) for each completed document.
What E-Signature Helps You Do
Drop Fields Visually
Upload a PDF and drag signature, initial, date, text, checkbox, radio, and dropdown fields onto exactly the right spots — assigned to the correct signer.
Route Multiple Signers
Signers sign in the order you set, with named internal signers and external (non-MangoApps) signers via email, and anyone you copy receives the signed PDF. Document packages add parallel signing.
Suggest Fields With AI
Ask AI reads the document and lists the signature, date, and initial fields it needs. You place them in the editor — and a template places its saved fields for you.
Generate Certificates
Completed envelopes get a signing certificate (on by default) — signer identity, IP, audit timeline, and the signed PDF's SHA-256 fingerprint — downloaded beside the signed document, with an optional RFC 3161 trusted timestamp.
Auto-Remind
Automatic reminders go to the signer whose turn it is, at the frequency an admin sets for the organization (every 3 days by default). Expiration closes stale envelopes; senders duplicate one to send it again.
Summarize & Q&A
Signed-in members ask Ask AI for a plain-English summary of a request they can open, and ask specific questions about it before they sign.
Built For Real Document Workloads
Three capability blocks that make e-signature feel native to the platform.
Visual Field Placement With AI Suggestions
Upload a PDF, or several PDFs merged into one. Drop signature, initial, date, text, checkbox, radio, and dropdown fields exactly where they need to go. Ask AI can list the fields a document needs (offer letters, NDAs, policy acknowledgments) before you place them.
- 7 field types — signature, initial, date, text, checkbox, radio, dropdown.
- Per-signer assignment — each field tied to a specific recipient.
- AI Field Suggestions — a list of the fields the document needs.
- Reusable templates — save a configured document for repeat sends; its fields are placed for you.
AI Risk Detection And Document Q&A
Signed-in members can ask Ask AI to summarize a request they can open, answer plain-English questions, and flag risks (auto-renewal clauses, unusual liability terms, indemnification) before they sign. Outside signers sign from the link, without AI.
- Document summarization — plain-English overview of what's inside.
- Document Q&A — ask specific questions, get sourced answers.
- Risk detection — flag unusual terms before signers commit.
- Per-tenant toggles — disable AI features if policy requires.
Legally Binding Audit Trail
Every action — viewed, signed, declined, reminded, expired — captured with timestamp, IP, browser, and signer identity. The signing certificate is a separate PDF downloaded beside the signed document, and it prints the signed PDF's SHA-256 fingerprint so anyone can check the file against it.
- Signing certificate — a separate PDF for each completed request, on by default.
- Per-event audit log — viewed, signed, declined, reminded.
- Document hash — compare the signed PDF's SHA-256 with the certificate's; add an RFC 3161 trusted timestamp if you need one.
- Identity verification — internal users via MangoApps SSO; external via email link.
E-Signature In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Send documents for electronic signature with a visual drag-and-drop field placement editor.
Controls that matter
Signing Workflow includes Multiple signers with configurable signing order and External signers (no account required).
Scope and specs
Useful specs: Default request expiration: 30 days (admin-configurable); Default reminder frequency: Every 3 days (admin-configurable); Accepted document format: PDF only.
Employment offer letters
HR sends offer letters with signature and date fields to candidates who sign electronically from any device.
Contractor agreements
Legal prepares NDA or service agreements, places fields for multiple parties, and follows each signer's status on the request page.
Policy acknowledgments
Distribute updated company policies to all employees and collect signatures with completion tracking and reminder automation.
Connected To The Rest Of MangoApps
→ Contracts
Contract approvals route through E-Signature for the final signature stage. Contracts reminds owners before a renewal is due.
→ Offer Manager
Offer letters generated in Offer Manager send for e-signature with one click. Candidate signs, offer closes.
→ Policy Hub
Policy acknowledgments capture an explicit signature when the policy requires one — not just a checkbox.
→ Meal Compliance
Meal-break waivers route through E-Signature with auto-invalidation when behavior changes.
→ HR Files
When HR Files is on, the signed document is filed to the employee's HR file — and it is always downloadable from the request.
REPLACES POINT TOOLS
One signing surface in place of a separate vendor contract
Most companies running e-signature pay a third-party tool for seats and envelopes — and still maintain a separate template library, a manual reminder process, and an export-and-file step into shared drives. E-Signature folds the workflow into the platform; envelopes draw from the platform credits every suite includes, at a published rate, with no vendor contract.
DocuSign
The category-defining e-signature service
- Pay-as-you-go at a published rate per envelope sent — no per-sender seat licence for the people who send offer letters and policy sign-offs
- Signed documents are filed to the employee's HR file when HR Files is on — no manual download-and-file step
- Same identity perimeter and permissions as the rest of the platform — not a separate DocuSign tenant for security to re-certify
Adobe Acrobat Sign
Adobe's enterprise e-signature
- Visual field placement, multi-signer routing, and reminders included — Acrobat Sign Standard misses pieces and forces Pro tier
- Counterparties sign without an Adobe account — same friction-free flow on mobile and desktop
- AI field suggestions come from Ask AI in-app — no separate Adobe Sensei subscription
Dropbox Sign (HelloSign)
Dropbox's e-signature product
- Built for the whole company — multi-tenant, enterprise SSO, and SCIM are first-class
- Signature requests trigger automation in the platform — Onboarding, Policy Hub, and HR can fire a signature request from the workflow that generated the document
- Each envelope keeps its own audit log of sending, viewing, and signing events — not Dropbox + HelloSign + the recipient's email
PandaDoc
Documents-led e-signature and proposals
- Visual field placement, templates, and bulk send come with every envelope — PandaDoc gates them behind tiers
- Integrates with Contracts, Procurement, and HR workflows — no separate PandaDoc-to-everything integration to maintain
- AI risk flags and field suggestions come built-in, not as premium add-ons
SignNow / signNow by airSlate
Mid-market e-signature
- One per-employee suite license replaces signNow plus the workflow tools it bolts on — fewer vendors, fewer renewals
- Signing certificates with the signed PDF's SHA-256 fingerprint and ESIGN/UETA compliance are baseline — not premium-only features
- Per-envelope audit log of every signing event, inside the platform — not a signNow-only event stream
PLATFORM ADVANTAGE
E-Signature inherits everything else MangoApps already does
A point e-signature tool has to build, buy, or integrate each of these. E-Signature gets them for free because the platform already runs them.
Identity & SSO
Inherits your SAML/OIDC SSO, MFA, and SCIM provisioning. Senders use the same login as everything else — counterparties sign without an account.
HRIS-synced senders
Authorized senders, departments, and roles come from the live HRIS — offboarded employees can't send envelopes the next day.
HR file integration
When HR Files is on, signed documents are filed to the employee's HR file automatically — and every signed PDF stays downloadable from its request.
Workflow & automation
Offer letters, policy acknowledgments, and contracts send for signature from the app that made the document — one automation engine.
Audit log
Every view, signature, decline, and reminder is recorded on the envelope's own audit log.
AI field suggestions
Ask AI lists the fields a document needs using the platform's AI layer — no Acrobat Sensei or PandaDoc AI as a paid add-on.
INDUSTRY FIT
Built for the operations where signature volume is real money
E-Signature fits every employer that needs a signature, but it earns its keep where a point tool's seat and envelope bill has become a budget line item.
HR & Onboarding
Offer letters, NDAs, I-9s, and policy acknowledgments signed from the same Onboarding workflow — pay per envelope sent, with no per-seat licence.
Healthcare
Patient consents, BAAs, and credentialing forms signed with HIPAA- friendly logging and a complete audit chain.
Financial Services
Account-opening forms, counterparty agreements, and disclosures with ESIGN/UETA-compliant signing certificates and audit-ready exports.
Real Estate
Listing agreements, leases, and disclosure packets signed by agents and clients at a published per-envelope rate, with no per-seat licence.
Field Services
Customer estimates, work-completion sign-offs, and recurring service agreements signed on the tech's tablet at the kitchen table.
Public Sector
Procurement contracts, agency forms, and citizen-facing agreements with full audit history.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument finance, legal, HR, and IT all share — and the one an e-signature point tool structurally cannot answer.
Cheaper than the stack
Pay-as-you-go, billed per envelope sent — no per-seat, per-template, or per-sender licence as your signature volume scales with HR and Contracts.
More secure
One identity perimeter and one set of roles and permissions across every signature event. Nothing for security to re-certify each year.
Easier to deploy
Already deployed if you have MangoApps. Configure a template, send your first signature request the same day — no separate vendor procurement.
Easier to use
Senders work from the app they already use. Counterparties click a link and sign on any device — no account, no app install.
Easier to manage
Authorized senders come from the HRIS — offboarding immediately revokes the ability to send. No parallel DocuSign user list to maintain.
Easier to extend
A signed document can mark an offer signed, file to the HR record, activate a contract, or acknowledge a policy — one engine, every app.
AI is actually better
E-Signature AI tracks pending signatures, sends reminders after you confirm, and flags risky clauses in the document you are reading — governed by the same permission model.
Pair E-Signature With AI
E-Signature AI tracks pending signatures, signing progress, and overdue envelopes — and takes three actions, each only after you confirm, reminding signers and voiding a request.
E-Signature AI
Pending, progress, audit, and AI field suggestions, in chat.
Customer Success
How Customers Drop Stand-Alone Signing Tools
Webinars
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Yes. With signing certificates on (the default), each completed envelope produces one — a separate PDF downloaded beside the signed document — with signer identity, IP, timestamps, and the signed PDF's SHA-256 fingerprint, plus an optional RFC 3161 trusted timestamp. Anyone can compare the signed PDF's SHA-256 with the one on the certificate.
Yes. External signers receive an email with a tokenized signing link. Identity is verified by the email link and the audit log captures the same metadata as internal sends. The allow_external_signers toggle controls availability.
Same field types, same multi-signer routing, an audit log per envelope — pay-as-you-go per envelope sent, with no per-seat licence. Plus Ask AI (summaries, Q&A, risk flags, field suggestions) and integration with Forms, Contracts, and Policy Hub that third-party signing tools can't offer.
Yes. The who_can_send setting offers all users, managers only, or admins only. External signer access and AI features each have their own toggle.
Ask Ask AI about a request. It reads the document (signature blocks, "Date:" labels, "Initial here" markers, signature lines) and lists the fields it needs. The sender places each field in the editor — nothing is placed for you, except a template's saved fields.
Risk detection flags common legal hazards — auto-renewal clauses, unusual liability terms, indemnification language, payment terms outside standard ranges. Each flag is informational; the human decides whether to sign or escalate.
Tracks pending signatures, signing progress, overdue envelopes, audit timeline, and AI field suggestions in chat. Most operations are read; it takes three actions, each only after you confirm — reminding the signers whose turn it is on a request, voiding a request, and reminding across several requests. See the agent for the full list.
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Why Choose Us?
- Frontline AI: Governed AI for every employee and workflow.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Prefer to explore first? Ask AI about Native E-Signature & Document Signing Software →